Victor Harbor Schoolies 2018 Booking Conditions

At this time, all sites and cabins are fully booked. If you wish to be considered for any cancellations that may arise please apply below. PLEASE NOTE – Do not apply again if you have already applied as the system will delete duplicate applications.

Application Process

• A ‘Group Leader’ is required to be nominated by the group at the time of making the initial booking. This person will act as the primary point of contact for all bookings.
• Sites and Cabins will be allocated on a ballot basis. As soon as a decision is made on an application, the nominated Group leader will be advised via email. Please do not contact the park to check on the status on an application;
• On acceptance of the booking, the Group Leader will receive an email confirmation including a link to their own unique BPAY number to make the initial deposit that will be required to confirm the booking.
• Please Note- In addition to site/accommodation costs, ALL pricing INCLUDES a ticket that will gain you access to the entire Festival for the whole weekend. Gates are open each night between 7pm – 3am, and there is heaps to explore and enjoy with your mates. To give you just a taste of what will be happening…there will be some of Australia’s hottest DJs playing your favourite tunes and for those year 12s who DJ, a chance for you to play in front of your mates in our Battle of the Schoolies Festival™ DJ competition. Each night there’s a different dress up theme party, plus food, drinks and so much more!

• All pricing is based on a 3-night stay, arriving Friday 23rd November 2018 and departing on Monday 26th November 2018 and includes a 3-day Schoolies Festival Ticket;
• Per person costing for the 3 nights, INCLUDING Schoolies Festival Ticket is provided below:

Refund Policy

• Bookings cancelled prior to 31^st of August are refundable less a $50 administration fee;
• Bookings cancelled after 31^st August are non-refundable;
• Bookings are accepted based on a specific number of guests per site. The number of guests per booking is not able to be altered. Individual cancellations will not be accepted or refunded, however guests may opt to find a replacement for any changes to the guests listed on the booking will need to be sent by the Group Leader via email to schoolies@victorharborholiday.com.au and will need to include the name of the guest no longer staying and the full details of the replacement guest, including phone number, Student ID and email. Any changes to the guests on the booking must be made by 31^st August 2018. NO changes will be accepted after this time. Any changes prior to this time will incur a $25.00 administration fee.

Check in

• Reception will be open for arrivals between 8am (12 noon cabins) and 7pm on Friday 23 November 2018;
• All guests must check in as an entire group and pay the applicable cash bond;
• Any guests wishing to check in individually without their group or wishing to check in outside of the Reception hours on Friday will only be accepted with prior approval and provided the remainder of the group has paid the site bond. The Group Leader can organise these alternate arrangements by emailing schoolies@victorharborholiday.com.auprior to Friday 16 November 2018;
• Wrist bands will be provided and fitted by park staff and must be worn to remain within the park. There will be NO replacement bands offered; please look after these carefully;
• A second Wrist band will also be provided on check-in to gain access to the 3-day Festival.
• All guests will be required to produce current student ID on arrival. If a guest is unable to provide a current student ID, photo identification in the form of a drivers’ licence, 18+ Card or passport will be required along with a letter on School letterhead confirming the student’s ID number. (Photo-copies will not be accepted). The school will be called to verify the authenticity of the letter. Please ensure the schools main office number is included on the letter for us to verify the authenticity of both the letter and the number. Direct mobile numbers will not be accepted. For the security of all our Schoolies guests, we will be unable to allow access to the park to anyone without the required ID;
• Sites and cabins will be allocated by the park and are unable to be confirmed prior;
• Vehicles are only permitted to remain in the park upon payment of a $20.00 fee which will cover 1 vehicle per site for the 3-day duration.

Check Out

• All Schoolies must be ready for check out from 8am on Monday 26 November 2018;
• Site inspections will be held between 8am and 10am on Monday morning. Where the site or accommodation fails to meet the required standard, bonds will be withheld. The onus is on the Group Leader to ensure that they have the site inspected prior to the groups departure if they want their bond refunded. In the event that an inspection is not undertaken then the bond will not be refunded. Bonds will be refunded on the departure day only.
• In the event that damage to a site or accommodation is over and above the value of the bond payment, the park will invoice the Group Leader for additional reimbursement to the value of the costs of repairs;
• Once a park team member has completed the inspection, guests can then check out. All guests will need to depart the park by 11am;
• All sites are required to be cleaned of bottles, cans and rubbish by 10am each day. Failure to do so may result in loss of bonds.

General

• Security will be patrolling the park around the clock for the duration of the weekend;
• The park will be fully fenced, with access only available from the front of the park near the Security station. Only Schoolies guests registered with the park with wristbands and ID will be able to access the park;
• Parents are more than welcome to accompany Schoolies guests to their sites to set up on Friday and for pick up on Monday morning;
• The park will be closed to regular holiday guests;
• The Green Team will be set up on site and will be available throughout the duration of the event to provide information and support;
• For Schoolies’ safety, our Swimming Pool, Jumping Pillow and Camp Kitchens will be off limits and not accessible to guests;
• Guests will have access to BBQs and amenities blocks;
• St Johns will be set-up onsite for the duration of the event for anyone requiring minor first aid through-out the event;
• Please note that any furniture (couches, arm chairs, plastic tables etc) must be removed on departure. Furniture cannot be disposed of within the on-site bins. The cost for removal of any furniture left on site or within bins will be deducted from your bond;
• Only guests registered to stay in cabin accommodation will be allowed in their allocated cabin. Security will monitor this in their regular patrols;
• No linen is provided in cabins. You will need your own sheets and towels. No outdoor furniture will be provided to cabin decks due to damage in previous years. Guests are welcome to bring their own furniture, but it must be removed at the end of the stay.
• Guests exhibiting behaviour that is inconsistent with ensuring a safe and comfortable weekend for all guests will be asked to leave the park;
• Please note the following items are prohibited from the park

(Bags and cars will be checked by Security for these items on check-in)-:

• No glass is allowed within the park over the weekend (any glass, including sealed glass bottles, will be confiscated by Security and or park staff);
• Illegal drugs are strictly banned from the park. SAPOL will have regular inspections during the weekend and anyone found with drugs will be asked to leave;
• Gas bottles, heat beads and any open fires/flames;
• No beer bongs are permitted within the park

Any guest in breach of the above terms of stay will be asked to leave the park immediately.